Also known as City Clerk, Court Clerk, Deputy City Clerk, Law Clerk, License Clerk, Licensing Specialist, Motor Vehicle License Clerk, Municipal Clerk, Recorder, Town Clerk
Also known as City Clerk, Court Clerk, Deputy City Clerk
$27,240 - $62,970 (annual)
Customer and Personal Service
Law and Government
Prepare dockets or calendars of cases to be called.
Plan or direct the maintenance, filing, safekeeping, or computerization of all municipal documents.
Issue various permits and licenses, such as marriage, fishing, hunting, and dog licenses, and collect appropriate fees.
What does a City Clerk do?
City Clerks perform clerical duties for courts of law, municipalities, or governmental licensing agencies and bureaus.
In addition, City Clerks may prepare docket of cases to be called; secure information for judges and court; prepare draft agendas or bylaws for town or city council; answer official correspondence; keep fiscal records and accounts; issue licenses or permits; and record data, administer tests, or collect fees.
What kind of tasks does a City Clerk perform regularly?
City Clerks are often responsible for overseeing or executing some or all of the following tasks:
Evaluate information on applications to verify completeness and accuracy and to determine whether applicants are qualified to obtain desired licenses.
Verify the authenticity of documents, such as foreign identification or immigration documents.
Question applicants to obtain required information, such as name, address, or age, and record data on prescribed forms.
Issue public notification of all official activities or meetings.
Record and edit the minutes of meetings and distribute to appropriate officials or staff members.
Answer questions or provide advice to the public regarding licensing policies, procedures, or regulations.
Prepare meeting agendas or packets of related information.
Record and maintain all vital and fiscal records and accounts.
Prepare and issue orders of the court, such as probation orders, release documentation, sentencing information, or summonses.
Prepare ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed.
Perform budgeting duties, such as assisting in budget preparation, expenditure review, or budget administration.
Record case dispositions, court orders, or arrangements made for payment of court fees.
Code information on license applications for entry into computers.
Perform record checks on past or current licensees, as required by investigations.
Prepare documents recording the outcomes of court proceedings.
Examine legal documents submitted to courts for adherence to laws or court procedures.
Perform general office duties, such as taking or transcribing dictation, typing or proofreading correspondence, distributing or filing official forms, or scheduling appointments.
Perform administrative tasks, such as answering telephone calls, filing court documents, or maintaining office supplies or equipment.
Respond to requests for information from the public, other municipalities, state officials, or state and federal legislative offices.
Coordinate or maintain office tracking systems for correspondence or follow-up actions.
Search files and contact witnesses, attorneys, or litigants to obtain information for the court.
Answer inquiries from the general public regarding judicial procedures, court appearances, trial dates, adjournments, outstanding warrants, summonses, subpoenas, witness fees, or payment of fines.
Train other workers or coordinate their work, as necessary.
Perform contract administration duties, assisting with bid openings or the awarding of contracts.
Research information in the municipal archives upon request of public officials or private citizens.
Instruct parties about timing of court appearances.
The above responsibilities are specific to City Clerks. More generally, City Clerks are involved in several broader types of activities:
Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
Observing, receiving, and otherwise obtaining information from all relevant sources.
Performing for or Working Directly with the Public
Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.
Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
What is a City Clerk salary?
The median salary for a City Clerk is
and the average salary is
Both the median and average roughly describe the middle of the City Clerk salary range, but the average is more easily affected by extremely high or low salaries.
Many City Clerks earn significantly more or less than the average, due to several factors.
About 10% of City Clerks earn less than $27,240 per year,
25% earn less than $33,420,
less than $50,750, and
less than $62,970.
Between the years of 2020 and 2030, the number of City Clerks is expected to change by 5.9%, and there should be roughly 17,500 open positions for City Clerks every year.
Median annual salary
Typical salary range
Projected growth (2020 - 2030)
What personality traits are common among City Clerks?
Career interests describe a person's preferences for different types of working environments and activities. When a person's interest match the demands of an occupation, people are usually more engaged and satisfied in that role.
Compared to most occupations, those who work as a City Clerk are usually higher in their
City Clerks typically have very strong
interests. Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.
City Clerks typically have moderate
interests. Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business.
People differ in their values, or what is most important to them for building job satisfaction and fulfillment.
Compared to most people, those working as a City Clerk tend to value
City Clerks moderately value
Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment.
City Clerks moderately value
Occupations that satisfy this work value allow employees to work on their own and make decisions.
City Clerks moderately value
Occupations that satisfy this work value offer supportive management that stands behind employees.
Each occupation brings its own set of psychological demands, which describe the characteristics necessary to perform the job well.
In order to perform their job successfully, people who work as City Clerks must consistently demonstrate qualities such as
attention to detail,
Below, you'll find a list of qualities typically required of City Clerks, ranked by importance:
Job requires being careful about detail and thorough in completing work tasks.
Job requires being reliable, responsible, and dependable, and fulfilling obligations.
Job requires being honest and ethical.
Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
What education and training do City Clerks need?
Working as a City Clerk usually requires a high school diploma.
City Clerks need anywhere from a few months to one year of working with experienced employees. A recognized apprenticeship program may be associated with this occupation.
Educational degrees among City Clerks
1.2% did not complete
high school or secondary school
high school or secondary school
some college coursework
13.3% earned a
22.4% earned a
4.4% earned a
1.2% earned a
doctorate or professional degree
Knowledge and expertise required by City Clerks
City Clerks may benefit from understanding of specialized subject areas, such as
customer and personal service, or
law and government
The list below shows several areas in which most City Clerks might want to build proficiency, ranked by importance.
Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
Customer and Personal Service
Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
Administration and Management
Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Computers and Electronics
Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
Important Abilities needed by City Clerks
City Clerks must develop a particular set of
to perform their job well. Abilities are individual capacities that influence a person's information processing, sensory perception, motor coordination, and physical strength or endurance. Individuals may naturally have certain abilities without explicit training, but most abilities can be sharpened somewhat through practice.
For example, City Clerks need abilities such as
written comprehension, and
in order to perform their job at a high level. The list below shows several important abilities for City Clerks, ranked by their relative importance.
The ability to communicate information and ideas in speaking so others will understand.
The ability to read and understand information and ideas presented in writing.
The ability to listen to and understand information and ideas presented through spoken words and sentences.
The ability to communicate information and ideas in writing so others will understand.
The ability to see details at close range (within a few feet of the observer).
Critical Skills needed by City Clerks
are developed capacities that enable people to function effectively in real-world settings. Unlike abilities, skills are typically easier to build through practice and experience. Skills influence effectiveness in areas such as learning, working with others, design, troubleshooting, and more.
City Clerks frequently use skills like
to perform their job effectively. The list below shows several critical skills for City Clerks, ranked by their relative importance.
Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Talking to others to convey information effectively.
Understanding written sentences and paragraphs in work-related documents.
Communicating effectively in writing as appropriate for the needs of the audience.
Adjusting actions in relation to others' actions.
What is the source of this information?
The information provided on this page is adapted from data and descriptions published by the U.S. Department of Labor, Employment and Training Administration under the CC BY 4.0 license. TraitLab has modified some information for ease of use and reading, and the U.S. Department of Labor, Employment, and Training Administration has not approved, endorsed, or tested these modifications.
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